Get clinical and IT approval
A workstation retirement should begin with confirmation that the system is no longer needed for clinical operations. Ask the responsible team to verify replacement readiness and identify anything that must be retained. Do not disconnect a workstation simply because new equipment has arrived. Record who approves the device for release and who decides the data-handling requirements.
Inventory the full workstation setup
List the computer, attached displays, storage, input devices, and accessories separately. Keep model information for diagnostic monitors because it may be useful for purchase evaluation. Ask IT to identify installed or attached media. An ordinary monitor and a workstation that stores data should not be given the same destruction scope solely because they are used together.
Keep patient information out of the pickup inquiry
Describe equipment and requirements without sending screenshots of clinical systems or patient records. Use photos of powered-off hardware and non-sensitive model labels where possible. Ask your privacy or security team to approve any records shared externally. If handling arrangements or agreements are required by your organization, resolve them before equipment leaves the facility.
Plan the handoff around the department
Choose a staging location and collection window that keeps retired equipment distinct from active clinical systems. Confirm loading access and the person authorized to release assets. Request inventory and data-destruction records appropriate to the scope. Stark reviews radiology workstations, displays, and related electronics for qualifying recycling and potential purchase; submit equipment counts, models, condition, and the agreed media requirements for review.
Quick checklist
- Approve clinical retirement.
- Separate displays and computers.
- Keep patient information out of inquiries.
Common question
Should displays and PACS computers share one count?
List them separately even when they were used as one workstation. Distinct categories help identify potential display value, attached components, and the devices needing a data-handling review. Keep the relationship between the components in your internal inventory if that helps staff reconcile the setup.
Ready to plan your business pickup?
Send your equipment list, collection address, and data-handling needs. Stark will confirm accepted items, qualifying free service, and collection availability before scheduling.
Request a Business Pickup →Related service: Explore the related Stark service